Marketing Administrative Assistant

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Marketing Administrative Assistant in the United States. This role is a key support function within a fast-growing, fully remote marketing organization operating across multiple health and wellness brands. You will play an essential part in keeping marketing operations organized, efficient, and well-coordinated across teams and external partners. Acting as a central point of coordination, you will manage scheduling, documentation, communication flows, and project tracking to ensure smooth day-to-day execution. The position requires strong organizational skills, attention to detail, and the ability to support cross-functional collaboration in a dynamic environment. You will also contribute to reporting and performance tracking, helping leadership maintain visibility on key marketing initiatives. This is an excellent opportunity for someone who thrives in structured support roles while working in a mission-driven, fast-paced digital environment. Accountabilities

• Manage calendars, meetings, agendas, notes, and follow-up actions to ensure efficient time and workflow organization for marketing leadership.
• Support documentation management, maintaining clear structures for files, processes, and internal records.
• Coordinate internal and cross-functional communication across marketing, operations, and external partners.
• Assist in marketing project tracking, ensuring updates, milestones, and progress are properly documented and shared.
• Support reporting activities by preparing weekly, monthly, and quarterly performance summaries for leadership.
• Assist in communication with external partners, including outreach and coordination activities.
• Help establish and improve internal procedures and administrative workflows.
• Provide general operational and administrative support as needed by the marketing leadership team.

Requirements

• Previous experience in an administrative, coordination, or marketing support role preferred.
• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Proficiency with productivity tools such as Google Workspace or Microsoft Office.
• Strong attention to detail and ability to maintain structured documentation.
• Ability to work independently in a fully remote, fast-paced environment.
• Comfortable supporting cross-functional teams and communicating with external partners.
• Proactive mindset with willingness to take ownership of tasks and follow through.
• Interest in marketing operations and digital business environments is a plus.

Benefits

• Fully remote work environment with flexibility to work from any location.
• Home office budget and choice of workstation (MacBook or Windows).
• Health and wellness budget to support physical and mental wellbeing.
• 25+ paid vacation days for rest and recovery.
• Two paid volunteering days per year for personal and community impact.
• Annual achievement bonus based on company and individual performance.
• Access to personal development and online training opportunities.
• Career growth opportunities within a rapidly expanding global organization.
• Free access to company health and wellness products.
• Regular team-building activities, virtual events, and engagement initiatives.

How Jobgether Works We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.