Data Entry Remote Records Management Associate

Position Overview

We are seeking a highly organized and detail-focused Data Entry Remote Records Management Associate to support our records and information management operations. This role is responsible for accurately entering, updating, organizing, and maintaining digital records while ensuring data integrity, confidentiality, and compliance with company standards. The ideal candidate is dependable, process-driven, and comfortable working independently in a remote environment with structured workflows and productivity expectations.

Key Responsibilities

Data Entry & Records Processing

• Accurately input, update, and maintain data within company databases and records management systems

• Review documents and submissions for accuracy, completeness, and proper classification

• Index, categorize, and archive digital files according to established procedures

• Perform routine audits to ensure record accuracy and data integrity

• Process incoming records and documentation within designated timelines

Records Management & Organization

• Maintain structured electronic filing systems and retention schedules

• Ensure proper version control and document tracking

• Assist in implementing and maintaining records management policies

• Monitor records lifecycle processes including storage, retrieval, and secure disposal

• Support document retrieval requests from internal teams

Compliance & Quality Assurance

• Ensure adherence to data privacy standards and company confidentiality policies

• Follow regulatory and internal guidelines for document handling and retention

• Identify discrepancies and escalate compliance concerns when necessary

• Support quality control initiatives by maintaining high accuracy benchmarks

Administrative Support

• Prepare reports and logs related to records processing activities

• Track workflow metrics and processing timelines

• Collaborate with cross-functional teams to ensure consistent documentation standards

• Participate in virtual meetings and training sessions

Required Qualifications

• High school diploma or equivalent (Associate's degree preferred)

• 1–3 years of experience in data entry, records management, or administrative support

• Strong proficiency in Microsoft Office (Excel, Word, Outlook) or Google Workspace

• Excellent typing skills with high accuracy

• Strong organizational and time management abilities

• Ability to maintain confidentiality and handle sensitive information

• Reliable high-speed internet connection and secure home workspace

Preferred Qualifications

• Experience with electronic records management systems (ERMS)

• Familiarity with document retention policies or compliance standards

• Knowledge of database management systems

• Previous remote work experience

Core Competencies

• Detail-Oriented Accuracy

• Records Organization & Classification

• Confidentiality & Integrity

• Analytical Thinking

• Time Management

• Process Compliance

• Self-Motivation

Work Environment

• Fully remote position

• Structured workflows with productivity targets

• Standard business hours with occasional flexibility during peak periods

Performance Metrics

• Data entry accuracy rate

• Records processing turnaround time

• Compliance adherence

• Organizational consistency of digital files

• Productivity and deadline completion

Compensation & Benefits

• Competitive compensation based on experience

• Remote work flexibility

• Health, dental, and vision benefits (where applicable)

• Paid time off and company holidays

• Opportunities for professional development and career growth

We are seeking a dependable professional who values organization, accuracy, and confidentiality to support efficient and compliant records management operations in a remote capacity.