Engagement Officer

The Society of Precision Agriculture Australia (SPAA) is a dynamic not-for-profit organisation dedicated to advancing the adoption of precision agriculture technologies across Australia. As we enter an exciting phase of expansion and innovation, we are seeking a highly organised and proactive Engagement Officer to support our growing team in delivering key projects and ensuring smooth operational processes.

This part-time role (0.8 FTE four days per week) is ideal for an energetic, detail-oriented individual who is willing to take initiative. You will work alongside a passionate national team committed to supporting Australian producers in adopting precision agriculture and paving the way for autonomous technologies.

Open to applicants across Australia - East coast location preferred.

Work from home role - phone and laptop provided.

About You

We are looking for a proactive, organised, and enthusiastic team player with a "can-do" attitude. You thrive in a fast-paced environment, enjoy variety in your role, and are eager to support a team making a real impact.

Key Engagement Responsibilities:E-News

• Develop and distribute the monthly e-news and electronic direct mail communications sent via Mailchimp.
• Coordinate content in conjunction with the Executive Officer (EO) and Communications Coordinator, including collating industry news and grant opportunities, seeking engaging content for members, and writing a monthly “in-focus” article. Also, seek opportunities for cross-promotion and extension of SPAA education.
• Maintaining the Mailchimp SPAA network database, including uploading contacts who have authorised their email addresses to the database after every SPAA event and webinar in collaboration with the Communications Coordinator.
• Update SPAA website content related to the E-News (Membes) as required.
• Distribute content as required by the EO and Communications Coordinator.

Precision Ag News (PAN)

• Create and coordinate Precision Ag News's editorial schedule, ensuring that deadlines are met and content has gone through the agreed-upon governance process.
• Liaison between the Editorial Committee, EO and content creators.
• Provide a brief story angle and any context provided to content creators.
• Review the PAN mailing list for accuracy and seek opportunities to grow readership numbers.
• Oversee and maintain the printing and distribution of PAN.
• Manage advertising deliverables for long-term partners.
• Ensure that all content for PAN is saved in the format required by external suppliers and that agreed deadlines have been met.
• Work with the Communications Coordinator to create internal advertising as required.
• Work with the Communications Coordinator and EO to finalise the President’s report.
• Provide any necessary support to content creators, EO and Editorial Committee as required.
• Provide a quarterly report on distribution numbers, expenses, key learnings, open rates (online) and opportunities for future editions.
• Send proof to the Communications Coordinator for proofreading and editing.
• Coordinate final approval by the EO.
• Administration of PAN distribution by mail and electronic mailout.
• Uploading to ISSU (digital platform for viewing PAN) and distributing to online subscribers.
• Manage invoices related to PAN (authors, designers, and printers).
• Collaborate with the editorial committee, Communications Coordinator, and contracted journalist to ensure informative, high-quality content.

Membership

• Responsible for accurately administering, processing, and managing the SPAA membership database Membes. This includes setting up payment forms through the online payment gateway and working with the Finance & Administration Officer to ensure payment reconciliation.
• Working with the EO and Communications Coordinator to develop and implement two annual membership promotions per year.
• Storage and distribution of new member packs via mail and e-mail.
• Updating membership fees and ensuring that website content concerning membership is accurate.
• Providing an accurate, high-level, quarterly report on SPAA Membership numbers according to categories, churn, trends, growth, details of new members and state distribution.
• Seek and implement new opportunities to grow membership.

SPAA Events  

• You will be responsible for coordinating and delivering SPAA national events, including the annual expo and symposium.
• Oversight and coordination of webinars, including speaker and webinar host liaison, booking pre-webinar rehearsal, evaluation, and post-event reporting.
• Collaborate with the Finance & Administration Officer to manage event logistics, including the registration process, accurate event payment management, run sheet updates, registration, procurement, and venue bookings.
• Engagement of local grower groups, associations, and producer stakeholders to partner in SPAA events.
• Management of event exhibitors and long-term sponsors. Ensuring that all deliverables are met, keeping regular communication, and providing support on the day.
• Responsible for managing logistics of event items during bump out.
• Developing event evaluation, in conjunction with the Communications Coordinator, to identify further learning opportunities and areas for improvement.
• Flexibility in attending and delivering interstate SPAA events, including Expo and Symposium.

Sponsorship Coordination  

• Monitor sponsorship agreements to ensure SPAA delivers on commitments.
• Notify the EO of upcoming sponsor renewals.
• Coordinate sponsor content for PAN and eNews.
• Keep sponsors informed of upcoming events and opportunities.

General Administration

• Provide assistance to the Communications Coordinator across all areas of SPAA communications.
• Provide assistance in social media campaigns.
• Website content management.
• Management of SPAA email communications and being the first point of contact for SPAA on the website.
• Coordinate special interest groups, including secretarial support, as advised by the EO.
• Working with the Communications Coordinator to deliver at least two new member campaigns per year.
• Providing general assistance to the EO with ad hoc administrative tasks.
• As a small organisation there will be times when jobs outside of the above scope will be requested (within reason).

Projects

• Providing support to the EO, Communications Coordinator, and Project Officer (Extension) to ensure that contracted project content is extended through all SPAA communications.
• Being agile and working with the project team on tasks and actions as they arise to ensure the successful delivery of the program.

Application Process

Interested candidates are encouraged to submit their CV along with a cover letter addressing the selection criteria (maximum four pages) to Marie Moniodis, Finance Officer marie.moniodis@spaa.com.au by Wednesday 17 September 2025.