Executive Assistant

Company Description

Swiftbuild.ai is an award-winning technology company transforming how communities are built. The company partners with government agencies, developers, and builders to remove manual bottlenecks, simplify compliance, and accelerate approvals. Its AI-powered platform is trusted by local governments and industry leaders across Florida, and the company is expanding into new markets nationwide.

Role Description

This is a full-time remote role for an Executive Assistant. The Executive Assistant will support both co-founders across all aspects of a fast-moving GovTech company, including scheduling meetings, preparing reports and proposals, handling correspondence, and organizing daily operations. Additional responsibilities include managing vendor relationships, tracking invoices, screening job applicants, maintaining internal systems, and ensuring efficient communication across teams. This is an AI company and the right candidate will use AI tools daily to work faster and more effectively.

Qualifications

- Skilled at using AI tools to work faster and smarter, or genuinely excited to learn best practices for using them effectively

- Excellent written and verbal communication skills, including the ability to draft polished emails and documents on behalf of executives

- Proficient with Microsoft Outlook, Office 365, spreadsheets and related tools

- Detail-oriented with exceptional organizational and time-management skills

- Ability to multitask, prioritize responsibilities, and thrive in a remote work environment

- Eastern time zone availability required. Florida or Southeast-based is a plus

- Comfortable with ambiguity and figuring things out without a playbook

- Prior startup experience is a strong plus. We welcome sharp recent graduates with a background in business, finance, operations or related

- Bachelor's degree or equivalent work experience is a plus