Junior Executive Assistant

TTHE COMPANY

Inflo is a fast-paced, agile, and rapidly scaling technology company. Founded in 2015, we have established Inflo as an innovative and impactful tech business, securing a global customer base of high-profile accounting firms and networks.

We are passionate about the accounting profession we serve and focus on driving long-term success, both in our business and those we work with. This has resulted in Inflo’s SaaS platform winning multiple awards, including International Accounting Bulletin’s Accountancy Software of the Year twice, the Queens Award for Innovation and the Boomer Technology & Innovation Visionary award.

THE CULTURE

Inflo was established by former auditors who were motivated to transform their field and liberate auditors from monotonous, repetitive tasks. Who, after all, is eager to manually input invoice details into Excel?

Our team, a collective of enthusiastic, diverse individuals, operates out of three global locations: the US, the UK, and Australia. Each day, our team significantly contributes to both our business and the evolution of the audit industry.

We maintain an optimal balance, embracing the agility and collaborative spirit of a start-up, unencumbered by rigid corporate structures, yet with the stability, resources, and professionalism of an established, international company.

Our core values are the essence of our operations:

• Science – We experiment and make decisions based on data over intuition
• Ownership – We empower our people and embrace accountability
• Openness – We share, challenge and embrace feedback, learning from our successes and failures
• Agility – We have a bias for action and iteratively solve problems.

THE ROLE

The Junior Executive Assistant provides day to day administrative, organisational, and operational support to the Executive Assistant and wider Executive Team. This role ensures smooth coordination of inboxes, calendars, travel logistics, documentation, and content support. It is ideal for someone who is highly organised, proactive, and eager to grow within a fast‑moving, high performance environment.

RESPONSIBILITIES1. Email & Communication Support

• Manage shared inboxes, including tagging, filing, and flagging items needing senior review.
• Draft simple replies for EA review
• Monitor LinkedIn messages for simple actions and follow‑ups.
• Coordinate LinkedIn connection requests from events or research activity.

2. Calendar & Meeting Logistics

• Perform basic calendar scheduling and internal meeting bookings.
• Organise room and location bookings.
• Coordinate simple recurring meetings (e.g., internal syncs).
• Keep the CEO meeting tracker up‑to‑date and accurate.
• Prepare weekly “calendar health checks” (clashes, overbookings, unclear agendas).
• Support EA in preparing agendas or materials for recurring meetings.

3. Travel Coordination (Entry-Level Tasks)

• Gather travel options (flights, hotels, journeys) for approval.
• Complete standard travel booking forms.
• Handle travel insurance documentation.
• Provide administrative support for visas, ESTA, Global Entry.
• Maintain leader travel profiles and required documents (passport expiry, loyalty numbers).
• Manage receipts and documentation related to business travel.
• Keep a database of preferred hotels, dining preferences, and travel providers.

4. Documentation, Transcription & Research

• Support EA with transcription clean‑up and summary drafting.
• Maintain shared folders for transcripts, PPTs, and research outputs.
• Prepare simple briefing sheets (meeting purpose, attendees, context).
• Support updates to templates and SOP‑aligned documentation.

5. Administrative Operations

• Prepare expense reports and upload receipts.
• Upload relevant documents and information into HubSpot records.
• Proofread simple documents for clarity and formatting.
• Conduct light research tasks when required.
• Perform basic PowerPoint formatting (not strategic content creation).

6. Content & Media Support

• Carry out basic video trimming or simple edits.
• Support newsletter preparation by formatting inputs and gathering contributors’ materials.

7. Coordination & Support Tasks

• Support podcast scheduling and administrative activities.
• Act as liaison for transactional tasks with vendors, book suppliers, travel providers, etc.
• Coordinate simple logistics such as book orders or illustration work.
• Support the Executive Assistant with miscellaneous and ad‑hoc tasks as needed.

KEY COMPETENCIES

• Strong organisational skills with excellent attention to detail.
• Confidence working with calendars, email systems, and productivity tools.
• Ability to manage multiple tasks and prioritise effectively.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism.

DESIRABLE

• Experience supporting a busy office or administrative function.
• Basic familiarity with video editing or presentation tools.
• Prior exposure to travel coordination or corporate scheduling.

CORE VALUES IN ACTION

• Science - You approach tasks with curiosity and evidence-based thinking, ensuring decisions and recommendations are grounded in accurate information.
• **Openness -**You communicate clearly, share information transparently, and collaborate confidently with colleagues and stakeholders.
• Ownership - You take responsibility for delivering accurate, timely administrative support and proactively follow tasks through to completion.
• **Agility -**You adapt quickly to changing schedules, shifting priorities, and new tools or processes to support the Executive Office effectively

THE OFFER

As an Inflo employee, you’ll enjoy the following benefits:

• 7% Employer pension contributions providing you are a member of the scheme.
• 25 days holiday+ UK bank holidays, with an additional 0.5 days for every year of service.
• 4x Salary life assurance.
• Private medical insurance with Bupa.
• Medical cash back scheme (for optical, dental etc)
• Flexible working environment – work whenever and wherever that suits you. At Inflo we measure results, not the amount of time you spend behind your laptop.
• Employee Referral scheme bonus of £1,000
• Financial support to enhance your home working environment.
• Opportunity to work from home as a fully remote role within the UK.
• Opportunity to meet Quarterly in Newcastle with an evening social.
• Invitation to our Annual Global Gathering.
• Continued professional development.