Junior Project Coordinator

Job Title: Junior Project Coordinator

Location: Australia

About Us:

We are an innovative and growing company focused on delivering high-quality projects that drive business success. As we continue to expand, we are looking for a motivated and detail-oriented Junior Project Coordinator to join our team. This entry-level role provides a great opportunity for someone looking to develop their project management skills and gain valuable experience working across a variety of projects.

Key Responsibilities:

• Project Support: Assist the Project Manager and senior project coordinators in organizing, planning, and executing projects from start to finish.
• Scheduling & Coordination: Help schedule project meetings, manage calendars, and track project timelines and milestones to ensure tasks are completed on time.
• Documentation: Maintain and organize project documentation, including project plans, status reports, and meeting notes. Ensure all relevant documentation is up to date and accessible.
• Communication: Act as a point of contact for project team members, stakeholders, and vendors. Ensure clear and timely communication between all parties.
• Resource Management: Assist with tracking resources and ensuring that all team members have the tools and information they need to perform their tasks effectively.
• Issue Tracking: Support the identification and resolution of project issues, risks, and blockers, escalating where necessary.
• Status Reporting: Prepare and assist with regular project status updates and reports, providing visibility on progress, risks, and action items.
• Team Collaboration: Work closely with cross-functional teams (e.g., Development, Operations, Marketing, Sales) to support project execution and deliverables.
• Project Administration: Help manage the administrative aspects of the project, including updating project management software, creating reports, and handling logistics.
• Continuous Improvement: Contribute to improving project management processes, identifying areas for optimization and efficiency.

Key Requirements:

• Experience: 0-2 years of experience in project coordination, administration, or a related role. Internship experience in project management is a plus.
• Education: A degree in Business Administration, Project Management, or a related field is preferred. Project Management certifications (e.g., CAPM, PMP) are a plus but not required.
• Organizational Skills: Strong organizational skills with the ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Communication Skills: Excellent verbal and written communication skills with the ability to work with both technical and non-technical stakeholders.
• Attention to Detail: High attention to detail in handling project documentation, scheduling, and task management.
• Problem-Solving: Strong analytical and problem-solving abilities with a proactive approach to identifying and addressing project challenges.
• Tech-Savvy: Familiarity with project management tools (e.g., Trello, Asana, Microsoft Project) and productivity software (e.g., Microsoft Office Suite, Google Workspace).
• Team Player: Ability to work effectively as part of a team and build strong working relationships with various departments and stakeholders.

Preferred Skills:

• Project Management Tools: Experience with project management software (e.g., Jira, Monday.com, Smartsheet) is a plus.
• Agile/Scrum Methodology: Basic understanding of Agile or Scrum methodologies is an advantage.
• Time Management: Ability to manage time efficiently, ensuring that project deadlines are met and priorities are balanced.
• Basic Financial Understanding: Understanding of budgeting and resource allocation for small-scale projects is a plus.

What We Offer:

• Career Growth: Opportunities to develop your skills in project management and progress within the company. Mentorship from senior project managers and exposure to diverse projects.
• Work Flexibility: Flexible working hours with the option to work remotely, promoting work-life balance.
• Collaborative Environment: Join a friendly, supportive team where your contributions are valued and where you’ll have the opportunity to grow professionally.
• Competitive Salary: Attractive salary package with benefits such as health insurance, paid time off, and performance-based bonuses.
• Learning Opportunities: Access to training programs, certifications, and learning resources to support your professional development in project management.
• Impactful Projects: Work on a range of exciting and impactful projects that shape the success of the business and provide real value to clients.