Part Time Finance Officer

ResponsibilitiesWorking alongside the Finance Director, the core responsibilities of the role areFinance

•      Process supplier and contractor invoices through Dext, allocating transactions to the correct account and department

•      Set-up payment of supplier and contractor invoices using Xero and online banking (CAF Bank / HSBC)

•      Create and follow a grant payments schedule for TRIPs funding programmes

•      Ensure expense claims (from TRIP staff, trustees, contractors and volunteers) are processed and paid quickly and efficiently

•      Reconcile all bank accounts on Xero on an ongoing basis and in preparation for each month end

•      Raise sales invoices on Xero and email to clients as and when needed

•      Maintain a record of supporting documentation for all other income and expenditure

Funding

•      Maintain a record of grant recipients in receipt of multi-year funding

•      Monitor and update the Grants Register as required

•      Act as point of contact for grantees and partners regarding grant payments and finance reporting

•      Work with Managing Director and Assistant to the Directors on other administrative tasks associated with TRIP’s funding programmes

Other

•      Assist with the audit and deal with auditors documentation requests

•      Support management team as required with ad hoc administrative support

•      Assist in preparation of the annual organisational budget

Key relationships

The job holder will work closely with the Finance Director as well as with the Managing Director, Academic Director, and Assistant to the Directors. Other relationships include with grantees, external contractors, and other TRIP staff.

Skills, knowledge & personal competencies

The job holder should be able to demonstrate the following:

•      Excellent IT skills, particularly knowledge and experience of Excel and Google Workspace

•      Previous experience of Dext, Xero or other computer based accounting systems and online banking is desirable

•      Strong administrative skills and attention to detail

•      Able to plan and prioritise effectively

•      Able to work on own, use initiative, and confident self-starter/finisher

•      Willingness to learn with a positive attitude

•      Enthusiasm to embrace our values

Terms & Conditions 

·      The role is to be offered on a self- employed, contracted basis, to be invoiced at an hourly rate of up to £21.00ph

·      Training will be given.

·      The role is virtual.

·      The hours of work will be by mutual agreement.

·      The role comes with an expectation that should more (or less) hours be required, flexibility is available.