Executive Assistant

About The Qwik Group

The Qwik Group is building the next generation of shipping, delivery, and logistics infrastructure through a combination of AI-powered shipping technology and a national smart locker network. The company’s platform is designed to simplify how consumers, businesses, and enterprises ship, receive, track, store, and manage packages across major carriers and delivery networks.

The Opportunity

The Qwik Group is seeking a highly organized and proactive Executive Assistant to support the founder and leadership team across administrative operations, investor relations, scheduling, communications, document management, and strategic coordination. This is an opportunity to join an ambitious logistics technology company at a pivotal moment as we bring artificial intelligence and smart locker infrastructure to the future logistics ecosystem. The ideal candidate is detail-oriented, professional, responsive, and comfortable supporting a founder-led startup with fast-moving priorities, investor conversations, partnership opportunities, and internal coordination.

What We’re Building

The Qwik Group is developing a connected logistics ecosystem that combines intelligent software with physical infrastructure. QWIK Intelligence™ is designed to make shipping as simple as giving a voice or text instruction.

The platform helps users:

• Compare rates across USPS, FedEx, UPS, and DHL
• Generate shipping labels
• Process payment
• Organize tracking information
• Manage shipment history in one searchable platform
• Reduce the friction of navigating multiple carrier websites
• Access parcel locker networks
• Use 24/7 contactless package pickup
• Store packages securely
• Support carrier-neutral delivery access
• Create retail and convenience store deployment opportunities
• Support advertising and digital screen monetization opportunities
• Integrate with AI-powered logistics workflows

Executive Assistant Focus Areas

We are especially interested in candidates with experience in one or more of the following areas:

• Executive administration and founder support
• Investor relations coordination
• Calendar management and meeting scheduling
• Email organization and communication follow-up
• Investor pipeline tracking and CRM updates
• Document preparation, filing, and organization
• Meeting notes, action items, and follow-through
• Board, advisor, and stakeholder communications
• Startup operations and fast-paced administrative support
• Fundraising, capital raising, or investor communications support

Key ResponsibilitiesAs Executive Assistant, you may:

• Manage the founder’s calendar, scheduling, meetings, and follow-up items
• Coordinate investor calls, advisor meetings, and partnership discussions
• Prepare and organize investor materials, meeting notes, and follow-up communications
• Track investor outreach, responses, next steps, and relationship status
• Help maintain CRM records, contact lists, investor pipelines, and internal trackers
• Draft, proofread, and organize professional emails, memos, and documents
• Support preparation for board, advisor, investor, and strategic partner meetings
• Coordinate travel, events, executive meetings, and company presentations
• Maintain organized digital files, documents, agreements, and company records
• Help leadership stay organized across fundraising, partnerships, operations, and growth initiatives
• Handle confidential information with discretion and professionalism

The ideal Executive Assistant is highly organized, trustworthy, and able to anticipate needs before they become urgent. This person should be comfortable working directly with a founder and helping keep important investor, partner, and operational workflows moving forward.

QualificationsStrong candidates may have:

• Experience supporting executives, founders, investors, or senior leadership
• Strong organizational, scheduling, and communication skills
• Experience with investor relations, fundraising support, or stakeholder coordination
• Ability to write clear and professional emails and follow-up messages
• Strong attention to detail and ability to manage multiple priorities
• Familiarity with Google Workspace, Microsoft Office, DocuSign, CRM tools, and project management platforms
• Ability to handle sensitive and confidential information
• Strong judgment, professionalism, and follow-through

Why Join Now

The Qwik Group is entering an important growth phase with the launch of QWIK Intelligence™ and the continued expansion of its smart locker network strategy.