Virtual File Clerk

Industry & Sector: Entertainment — Live Events & Talent Management. High-volume, fast-paced digital operations that support production, contracts, and creative assets across remote teams. This role supports distributed event production, talent records, contracts, and marketing collateral in a secure, cloud-first environment. Primary Title: Remote Records Clerk Role & Responsibilities

• Maintain and organize digital records: create consistent folder structures, apply naming conventions, and enforce version control across cloud repositories.
• Ingest, scan, and index incoming documents (contracts, talent releases, invoices, creative assets) into the Document Management System with accurate metadata tagging.
• Perform accurate data entry and quality checks to ensure document completeness, correct indexing, and retrievability on demand.
• Use OCR and PDF tools to convert, clean, and optimize scanned documents for search and archival purposes.
• Manage retention and archival workflows: mark records for retention, flag for deletion or transfer per policy, and prepare records for secure sharing with stakeholders.
• Collaborate with production, legal, and finance teams to fulfill document requests, support audits, and respond to ad-hoc records inquiries.

Skills & QualificationsMust-Have

• Proven experience with cloud storage and collaboration platforms (Google Drive, Microsoft SharePoint, or Box).
• Hands-on use of Document Management Systems and digital filing best practices.
• Proficiency with PDF tooling and OCR workflows (e.g., Adobe Acrobat Pro, ABBYY or equivalent).
• Strong data entry accuracy and familiarity with MS Excel (filters, sorting, basic formulas).
• Experience with document scanning, indexing, and metadata tagging for quick retrieval.
• Understanding of records retention, version control, and basic compliance practices.

Preferred

• Prior experience supporting entertainment, media, or event-production teams.
• Familiarity with specialized DMS platforms (e.g., DocuWare, Laserfiche) or workflow automation tools.
• Experience handling contracts, talent releases, or financial documentation in a corporate setting.

Benefits & Culture Highlights

• Fully remote role with flexible hours to support global production schedules.
• Opportunity to work cross-functionally with creative, legal, and finance teams in a dynamic entertainment environment.
• Lean, collaborative team that values accuracy, process improvements, and digital-first record keeping.

This remote Records Clerk opportunity is keyword-optimized for searches like "remote file clerk," "records clerk remote," "document management specialist," and "digital file clerk." We seek a detail-focused, tech-savvy organizer who can standardize digital records and enable fast, reliable access for distributed stakeholders in the entertainment sector. Skills: google drive,document management systems,optical character recognition