Business Operations Assistant

Feyenally is an innovative healthtech company developing AI-driven mobile solutions for eye health. Our flagship product enables users to self-examine their vision using only a smartphone - addressing the global challenge of limited access to proper eye care.

We are looking for a proactive and independent Business Operations Assistant to join our team on a part-time basis (½ FTE).

Key Responsibilities:

• Preparing contracts and other company documents
• Overseeing document circulation and compliance
• Coordinating work with accounting
• Monitoring payments
• Issuing invoices
• Searching for grant opportunities and preparing applications
• Managing reporting and settlements of received grants (experience and accuracy required)
• Coordinating tasks and activities of team members
• Coordinating with the company’s legal advisors
• Managing office supplies and purchases
• Supporting scheduling and coordination of meetings with internal team and partners
• Documenting and improving internal processes and workflows
• Assisting in onboarding and basic HR administration
• Managing the company’s LinkedIn profile

Requirements:

• Fluency in Polish and English (spoken and written)
• Tech proficiency (specifically MS Office, Google Workspace, and ChatGPT)
• High level of independence and proactivity
• Strong attention to detail, reliability, and organizational skills
• Previous experience in administrative/operational/board support is highly valued

What we offer:

• Fully remote work from home with great flexibility
• Dynamic and fast-paced startup environment
• Direct influence of your work on the company’s direction and success
• Part-time role (½ FTE) with flexible arrangements
• Possibility of B2B cooperation
• Learning & growth opportunities - exposure to startup operations, fundraising, grants, legal, international projects, and social media communications
• Potential to grow into a larger operations role as the company scales
• Work in an international environment with partners across Europe, Africa, and USA

Our Core Values at Feyenally (a must-match):

• No Ego - No ego - treat everyone with dignity and respect
• Enthusiasm - Enjoy the journey - spread enthusiasm
• Ownership - All of us are owners - stay frugal, act smart
• Hustle - All of us are hustlers - be relentless, adapt to conditions, focus on winning goals
• Bold Moves - stay humble - Make bold moves but stay humble

📩 Interested? Apply directly via LinkedIn Easy Apply and join us on our mission!