Finance Administrator, Accounts Receivable- Italy

Who We Are We are on a mission to make all science open, enabling the research community to develop the solutions we all need to live healthy lives on a healthy planet. Frontiers is one of the world’s largest and most impactful research publishers, dedicated to making peer-reviewed, quality-certified science openly accessible. Our articles have been viewed 4 billion times, reflecting the power of research that is open for all. Follow the links below to learn more about our work. www.frontiersin.org/about/annual-reports www.youtube.com/watch?v=87ejFfnQzko What We Can Offer You At Frontiers, our working model for new roles includes a balanced approach that fosters collaboration through regular engagement at our office hubs in key locations. While we value flexibility, we also believe that shared in-person time strengthens team culture, trust, and productivity. We provide a range of benefits across our global locations, including but not limited to:

• 4 additional wellbeing days in addition to existing annual leave allowance
• Access to learning platforms and dedicated learning & development time
• A range of wellbeing initiatives, including free online yoga classes and an employee assistance plan
• Employees can dedicate three days each year to volunteer
• Additional benefits depending on your location (e.g. pension plan and private medical care)

The Role We are looking for an AR Finance & Administrative Specialist with strong experience in Italian public procurement procedures and platforms such as MEPA and UniMarket. The ideal candidate will support our Finance and Legal teams in managing procurement activities, ensuring compliance with Italian public sector regulations, and handling all documentation related to tenders, surveys, contracts, invoicing, and electronic signatures. Key Responsibilities Finance & Administrative Support:

• Manage and monitor procurement processes through MEPA, UniMarket, and other Italian public procurement platforms.
• Prepare, upload, and maintain documentation required for tender participation and contract execution.
• Coordinate with public institutions, suppliers, and internal teams to ensure timely submissions and full compliance with Italian procurement laws.
• Support the drafting, review, and filing of contracts, tender documents, surveys and related legal materials.
• Maintain accurate and organized records of bids, offers, awarded contracts, and financial transactions.
• Assist the finance department with invoice preparation, payment tracking, and reconciliation related to public contracts.

Legal & Compliance:

• Ensure that all procurement and contracting activities comply with Italian public procurement regulations and internal policies.
• Support legal counsel in reviewing contractual terms
• Manage document digitalization, archiving, and electronic signature processes through GoSign or equivalent tools.
• Keep up to date with changes in Italian laws and regulations governing public procurement and tenders.

Skills And Experience

• Knowledge of Italian public procurement regulations and administrative procedures. Solid understanding of basic corporate governance concepts and notions (e.g. BoD, SHM, UBO, authorized signatories, Proxy holders, etc)
• Excellent organizational, documentation, and time management skills.
• Proficient in Microsoft Office (Word, Excel, Outlook) and confident working with digital procurement systems.
• Excellent communication skills in Italian (native level) and good command of English.
• Strong problem-solving abilities and a proactive approach to process improvement.

Apply now Please click the 'apply' button on this page and submit your application in English. Please inform us if you require any special accommodations to participate fully in our recruitment experience. You can contact us at careers@frontiersin.org for any additional support. Equal opportunity statement Frontiers actively embraces diversity and is a safe and welcoming workplace. Recruitment is free from discrimination – including based on race, national or ethnic origin, age, religion, disability, sex, gender identity or sexual orientation. With employees from more than 50 different nations, our diversity creates vibrant teams and constantly challenges us to appreciate multiple perspectives.