Commercial Roofing Project Coordinator
Location: Friendswood, Texas
Work Arrangement: Remote / Work From Home
Employment Type: Full-Time
Partner's Commercial Roofing hires our team members and live our daily work lives by the following core values:
- Building Reputation through Quality, Safety, Integrity, and Strong Communication.
- Willingness to do what it takes for Customers and Company 24/7/365.
- Fun, Friendly, and Caring in our Interaction.
- "No Job Too Small" Attitude
- Adaptable, Efficient, and Growth-Oriented in our Approach to Problems and Solutions.
The Opportunity
Partner's Commercial Roofing is a commercial roofing company based in Friendswood, Texas. We are looking for an organized, proactive, highly communicative Commercial Roofing Project Coordinator to become the communications hub of our “Scopes” department.
This is a work-from-home position with occasional visits to our Friendswood office. The successful candidate will be provided with a company laptop and cell phone to perform their responsibilities remotely.
This is not a traditional administrative position.
The Project Coordinator is the person who helps keep the entire department connected and moving. You will work closely with Project Managers, customers, vendors, subcontractors, suppliers, accounting, and field personnel to make sure information is communicated, commitments are followed up on, documentation is complete, and projects continue moving forward. A significant portion of your day will involve communication and follow-up, including phone calls, emails, follow-up emails, internal communications, vendor communications, customer communications, and documentation within multiple company systems.
If you are the type of person who naturally keeps lists, follows up when someone hasn't responded, notices when something is missing, remembers what needs to happen next, and doesn't let important details fall through the cracks, this may be an excellent opportunity for you.
You will often be the person who makes sure that the right information gets to the right person at the right time.
Key Responsibilities
Communication & Follow-Up
- Serve as a central communication point between Project Managers, customers, vendors, subcontractors, suppliers, accounting, and other internal departments.
- Make frequent phone calls and send emails to obtain information, confirm schedules, request documentation, and follow up on outstanding items.
- Escalate issues that require Project Manager or management involvement.
Project Coordination
- Support multiple commercial roofing projects simultaneously.
- Assist Project Managers with project administration from project award through completion and closeout.
- Track project schedules, deadlines, deliverables, and outstanding items.
- Anticipate upcoming needs and communicate them before they become problems.
Documentation & Systems
- Maintain accurate and organized electronic project files.
- Track RFIs, submittals, change orders, purchase orders, contracts, certificates of insurance, invoices, and other project documentation.
Scheduling & Coordination
- Communicate scheduling with Project Managers and provide frequent updates.
- Develop relationships and coordinate with customers, vendors, suppliers, subcontractors, and internal personnel regarding schedules and project requirements.
- Confirm material orders and delivery schedules.
- Track outstanding scheduling issues and follow up as needed.
Project & Financial Administration
- Assist with purchase orders, invoices, billing documentation, and change orders.
- Coordinate information between Project Management and Accounting.
What We Are Looking For
We are looking for someone who is highly organized, dependable, professional, and exceptionally good at communication and follow-through.
Preferred Qualifications
- 2+ years of experience in project coordination, construction administration, office management, or a related field is preferred
- Commercial roofing experience.
- Comfortable working independently in a remote environment.
- Excellent ability to communicate professionally by phone and email.
- Ability to manage multiple projects and priorities simultaneously.
- Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
- Ability to learn and effectively use multiple software systems.
- Professional and confident when communicating with customers, vendors, subcontractors, and coworkers.
- Experience working with vendors and subcontractors.
- Bilingual English/Spanish is a plus
The Ideal Candidate
The ideal candidate is someone who:
- Communicates constantly and professionally.
- Keeps detailed notes and accurate records.
- Is comfortable working in several software systems at once.
- Can prioritize competing demands.
- Takes ownership instead of waiting to be told what to do.
- Notices when something is missing or hasn't been completed.
- Can work independently without becoming disconnected from the team.
- Enjoys being the person who keeps everyone organized and informed.
Occasional visits to our Friendswood office will be required for meetings, training, team events, or other business needs. Regular field work and jobsite visits are not required for this position.
Compensation & Benefits
- Work-from-home position
- Company-provided laptop
- Company-provided cell phone
- Medical insurance
- Dental insurance
- Vision insurance
- 401(k) / company match
- Paid time off
- Paid holidays
- Bonus/incentive opportunities
Why This Position Matters
Our Project Coordinators play a critical role in the success of our projects. When communication is clear, documentation is accurate, and follow-up happens consistently, our Project Managers can focus on managing projects rather than chasing information. You will be the hub that helps keep the department connected and our projects moving.
- If you are organized, proactive, communicative, and take pride in making sure things get done correctly and on time, we would like to hear from you.