Saving the World! Help Wanted&#x2026; Budderfly is a fast-growth, private equity-backed energy management outsourcing company that is committed to reducing global carbon emissions for small to medium sized enterprises. We are the premier sustainability partner for businesses with repeatable footprints such as restaurant chains, assisted living facilities, retail franchises, and more. Budderfly installs, monitors, and manages a combination of patented technologies, equipment upgrades, and proprietary energy software to help deliver complete energy saving solutions for our customers. Celebrating 5 years on Inc. 5000 America&#x2019;s Fastest-Growing Private Companies list. Recognized in Time Magazine&#x2019;s Best Inventions of 2025. We have an opportunity for a motivated individual to fill the role of Project Administrator. In this position, the successful candidate will support the HVAC Field Operations Team, which includes the Special Projects Team, UHP Team, Quality Assurance Team, and Project Managers, by helping keep projects organized, schedules coordinated, and communication flowing between stakeholders. Responsibilities may include monitoring procurement, fulfillment, and shipping activities; assisting with schedule management; coordinating communication between teams, contractors, and customers; creating and verifying work order data; creating tickets for installation support; tracking and updating project status; closing out work orders; and helping resolve customer or project-related issues as they arise. Why This Role Is Important:The Project Administrator plays a key support role in helping the HVAC Field Operations Team and other internal teams stay aligned throughout the project lifecycle. This role helps ensure administrative tasks, schedules, documentation, coordination, and follow-ups are completed accurately and efficiently, allowing internal teams to remain focused on successful project execution and customer outcomes. Responsibilities Include:<ul><li>Assist with the creation and assignment of project work orders (WOs) for contractors and internal teams.</li><li>Update and upload data provided by contractors or internal teams into internal project tracking systems.</li><li>Support the HVAC Field Operations Team, internal teams, and contractors with administrative tasks, including requesting customer as-builts, permits, equipment manuals, and other required project documentation.</li><li>Maintain forecasting and reporting spreadsheets.</li><li>Coordinate project schedules, coordinating meetings, documenting discussion points, and distributing minutes or follow-up items for project- and schedule-related meetings.</li><li>Support communication between the HVAC Field Operations Team, contractors, customers, and other internal stakeholders to help ensure project priorities, schedule changes, and outstanding action items are clearly communicated.</li><li>Manage internal team SharePoint folders and update documentation as needed.</li><li>Collaborate with Fulfillment to track equipment orders and assist with material warranty claims and equipment RMAs.</li><li>Support Accounts Payable (AP) with determining appropriate invoice routing.</li><li>Coordinate project closeout and activities with the HVAC Field Operations Team and other internal teams</li><li>Review internal tools, including Injobs and FSG, to ensure necessary project data and documentation are accurately updated before WO closeout.</li><li>Partner with the Service department to deploy and track installation-related warranty issues.</li><li>Coordinate contractor dispatcher for Go Back or Warranty service requests, track and oversee issue resolution, and update internal systems to reflect status and completion.</li><li>Support the Leadership Team with documenting and communicating workflow changes and updates to the HVAC project team.</li><li>Collaborate with the HVAC Field Operations Team, internal teams, and the Leadership Team with additional project-related responsibilities as needed.</li><li>Support customer satisfaction by documenting, reporting, and helping facilitate resolution of project-related issues.</li></ul> Desired Skills and Experience:<ul><li>Bachelor&#x2019;s degree preferred, but not required.</li><li>2+ years of proven work experience as a Project Coordinator, Project Administrator, or similar role.</li><li>Strong organizational skills, including the ability to multitask and manage time effectively.</li><li>Strong client-facing, communication, and teamwork skills.</li><li>Proficiency with computers and business software for a variety of administrative and project-related tasks.</li><li>Exceptional verbal, written, and presentation skills.</li><li>Competency in Microsoft applications, including Word and Excel.</li></ul> Location: RemoteCompensation:$28.85 - $33.65 USDCompensation is based on factors including level of experience, skillset, qualifications, and location. What We Offer:<ul><li>Career advancement opportunities in a fast-growing, supportive company environment</li><li>Competitive pay</li><li>Full benefits package including medical, dental, vison, 401K, life insurance, and disability insurance</li><li>Opportunity to work as part of a team that values its members and works together to achieve positive change.</li></ul> Budderfly is committed to providing equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status, and to affirmatively seek to advance the principles of equal employment opportunity. We welcome all job seekers, including those with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company&#x2019;s career web page as a result of your disability.

Project Administrator HVAC Field Operations (Remote)

Employment Type : Full-Time | Remote Key Responsibilities:1. Accurately enter and update business and client-related data2. Review data for accuracy, completeness, and consistency3. Verify source documents and resolve discrepancies4. Maintain organized digital records and documentation5. Prepare basic reports for internal teams6. Follow data handling, quality, and confidentiality standards7. Meet defined productivity and accuracy benchmarks Required Qualifications:1. High school diploma or equivalent2. Prior experience in data entry or administrative roles preferred3. Strong typing skills with high accuracy4. Excellent attention to detail and time management skills5. Ability to work independently in a remote environment Preferred Skills:1. Familiarity with Google Workspace2. Exposure to business development, sales, or operations data Work Schedule:Fully remoteStandard US business hours CompensationAnnual Salary: USD 48,000 &#x2013; 52,000, based on experience and performance Equal Opportunity EmployerDigiHyre is an equal opportunity employer. All qualified applicants will be considered without regard to race, color, religion, gender, age, disability, or any other protected status.

Administrative Assistant

Description Job Summary: The Workers&apos; Compensation Coordinator is a call center position that fields a high volume of calls related to Worker&apos;s Compensation. This individual will be responding to requests from patients, insurance companies, nurse case managers, adjusters, and other referral sources. The Worker&apos;s Compensation Coordinator is also responsible for scheduling appointments and sending reports. The Workers&apos; Compensation Coordinator serves as a liaison between the patient, practice, and insurance companies. Responsibilities include scheduling appointments, obtaining case details for registration, provider triaging, and providing status updates. The coordinator facilitates the release of records and communicates with nurse case managers, adjusters, and other referral sources to coordinate claimant care in accordance with state regulations. Key Accountabilities Average Handle Time, Schedule Adherence, Quality, Abandon Rate. Job Duties <ul><li>Handle inbound calls and respond to written inquiries in a fast-paced environment, adhering to established turnaround times.</li><li>Serve as the primary point of contact for patients, nurse case managers, adjusters, and other referral sources regarding workers&apos; compensation claimants, VA patients, and related inquiries.</li><li>Create patient records, including entering all relevant case information, case management contacts, authorization requirements, and supporting medical records or clinical documentation into the EMR.</li><li>Triage correspondence to schedule appointments using provider protocols and schedule restrictions, relay messages to providers for clinical clarification, release information, or provide status updates based on the needs of the caller or requestor.</li><li>Collaborate with providers and the care team to meet referral source expectations, ensuring timely administrative completion and submission to documented contacts. Follow provider protocols for schedule accommodations, second opinions, insurance requirements, and adherence to turnaround times</li><li>Manage Workers&apos; Compensation direct fax and mail to ensure timely entry into the EMR and prompt responses.</li><li>Escalates calls to Supervisor or other departments as needed.</li><li>Demonstrate professionalism and patience in all aspects of the role.</li><li>Maintains department productivity levels for customer satisfaction.</li><li>Performs other duties and assists on additional lines as assigned by manager. </li><li>Adhere established policies, procedures and scripting to consistently achieve call-time and quality standards. </li><li>Exemplifies the desired culture and philosophies of the organization. </li></ul>Job Qualifications <ul><li>High School diploma or GED minimum education requirement</li><li>One (1) year telephone experience in a call center setting preferred</li><li>Workers&apos; Compensation knowledge highly preferred, but not required</li><li>Medical terminology knowledge preferred</li><li>Computer skills including, but not limited to, MS Office</li><li>Reliable high-speed internet access and Wi-Fi connection required </li></ul>Location: fully remote, but candidates must reside in DE, FL, GA, MD, NC, NJ, PA, SC, or TX Hours Monday - Friday: 8:00am - 5:00pm EST Total Hours Per Week 40 Pay Range $19.00/hr - $23.00/hr Our Commitment To Employees Come work at Rothman Orthopaedics! Our employees are our single greatest asset, as such, we strive to provide a professional, nurturing environment where every member of our team can make a meaningful difference in the lives of others. This commitment to our employees has earned us the distinction as a Top Workplace in Philadelphia by the Philadelphia Inquirer year after year. Our employees enjoy competitive pay, comprehensive health and dental benefits, tuition reimbursement, paid time off, and retirement savings plans. Rothman Orthopaedics is an Equal Opportunity employer committed to providing opportunities to all qualified applicants without regards to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. We value developing an inclusive and equitable environment that strengthens our organization and allows us to better attract and retain a diverse workforce that is representative of our patients and our community. We model our values by creating and enacting practices that encourage participation from all backgrounds, perspectives, and experiences. Remote Employment Policy If you are being hired into a remote eligible position, please be aware that Rothman Orthopaedics is only registered to support remote employment in a limited number of states. If you relocate to a new state and Rothman Orthopaedics is not registered in that state, you may no longer be eligible for a remote position and continued employment with Rothman Orthopaedics. Please contact HR for any questions or a list of states where remote employment may be authorized.

Workers Compensation Coordinator

Join Vacatia and Power the Data Behind Exceptional Guest Experiences Location: Orlando, FL (Remote) Vacatia is an innovative hospitality company reinventing the vacation rental and ownership experience across discovery, booking, and stay. We&#x2019;re building the next generation of travel lifestyle products &#x2014; blending technology, hospitality, and design to create smarter, more connected experiences for guests, owners, and partners. We&#x2019;re looking for a detail-oriented and highly organized administrative professional who will support the accuracy, integrity, and flow of critical customer and operational data across our systems. This role plays a key part in ensuring seamless internal operations and exceptional service delivery. This role is responsible for supporting reservation operations through inbound and outbound guest communications, reservation management, lead administration, reporting, data maintenance, revenue generation, and operational support activities. This position serves as a key administrative resource for the reservations, contact center, sales, marketing, and operational teams by ensuring reservation accuracy, timely lead distribution, reporting integrity, and completion of assigned projects and operational tasks. This position works closely with leadership, sales, marketing, operations, and contact center teams to support business objectives, optimize workflow efficiency, enhance the guest experience, and contribute to overall organizational performance. Why You&#x2019;ll Love Working at Vacatia <ul><li>Build the Future: Help strengthen the data and administrative foundation that powers our growing hospitality platform.</li><li>Impact That Matters: Your work directly supports customer experience, operational accuracy, and team efficiency.</li><li>Innovation at Scale: Work across systems, tools, and teams to ensure data integrity and streamlined workflows.</li><li>Autonomy and Ownership: Take ownership of day-to-day administrative operations with visibility into broader business impact.</li><li>Culture of Growth: Be part of a fast-paced, collaborative environment where attention to detail and learning are valued. </li></ul>Your Impact <ul><li>Create, modify, update, and maintain guest reservations within company systems. </li><li>Process reservation changes, cancellations, reschedules, and guest requests accurately and efficiently. </li><li>Verify reservation accuracy, guest eligibility, promotional requirements, and applicable program guidelines. </li><li>Audit reservation records for completeness, accuracy, and compliance. </li><li>Support reservation reconciliation and exception-management activities. </li><li>Assist with reservation-related inquiries and issue resolution. </li><li>Maintain accurate reservation documentation and guest records. </li><li>Ensure all reservation activity is properly documented within applicable systems. </li></ul>What You Bring <ul><li>?High School Diploma or equivalent experience required.</li><li>Minimum of one year of administrative, reservations, contact center, customer service, hospitality, sales, or operational support experience preferred. </li><li>Previous revenue-generating, upgrade, reservation, or sales experience preferred. </li><li>Experience working with CRM, reservation, contact center, or reporting systems preferred. </li><li>Strong organizational and time-management skills. </li><li>Advanced attention to detail and accuracy. </li><li>Strong verbal and written communication skills. </li><li>Proficiency with Google applications, CRM systems, reservation platforms, and reporting tools. </li><li>Ability to manage multiple priorities in a fast-paced environment. </li><li>Strong analytical and problem-solving skills. </li><li>Ability to identify guest needs and recommend appropriate upgrades and enhancements. </li><li>Comfortable discussing pricing, promotions, packages, and value-added offerings with guests. </li><li>Ability to work independently while collaborating effectively with cross-functional teams. </li><li>Ability to learn and navigate multiple systems and processes. </li><li>Ability to maintain confidentiality and handle sensitive guest and company information appropriately. </li></ul>Join Us Join us at the start of something big. If you&#x2019;re ready to build the foundation that powers exceptional guest and owner experiences, we&#x2019;d love to hear from you.

This is a Fully Remote Job About Our Client:The organization operates in the customer experience technology sector, focusing on agentic AI to transform customer support interactions into meaningful exchanges. It addresses challenges in delivering seamless, intelligent, and helpful customer conversations at scale. The program supports global enterprise brands, having facilitated over one billion interactions with companies such as IKEA and Booking.com deploying its solutions. About the Opportunity:The Readiness &amp; Operations Coordinator serves as the operational backbone for the go-to-market enablement programs. This role ensures smooth scheduling, tracking, platform management, and reporting to support onboarding, certification, product launches, and partner enablement initiatives. It offers high visibility into enablement operations and a pathway for growth into specialized program roles. Responsibilities:<ul><li>Coordinate scheduling, logistics, and communications for global enablement programs including onboarding cohorts, bootcamps, and certifications</li><li>Maintain the global enablement calendar and provide program owners with accurate timelines, materials, and attendee information</li><li>Administer enablement tools such as Highspot, Gong, LMS, LinkedIn Sales Navigator, Salesforce, and internal platforms</li><li>Ensure accuracy of enablement platforms, content, permissions, rosters, attendance, and certification records</li><li>Prepare recurring reports on program completion, attendance, usage, and adoption for leadership</li><li>Triage incoming enablement requests, route them appropriately, and manage routine field requests</li><li>Support logistics for large-scale enablement events including attendee tracking, vendor coordination, materials, and run-of-show preparation</li></ul> Requirements:<ul><li>1 to 3 years in operations, coordination, program support, or administrative roles; enablement or sales experience is advantageous but not required</li><li>Strong organizational skills capable of managing multiple ongoing tasks simultaneously</li><li>Proficient with calendar tools, spreadsheets, and quick to learn new SaaS platforms</li><li>Clear written communication skills and ability to coordinate across US and European time zones</li><li>Good judgment in handling tasks independently or escalating when necessary</li></ul> Pay Range and Compensation Package:<ul><li>Salary Range $80,000 to $108,000 USD including OTE</li></ul> Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin. Note:TalentHop is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company&#x2019;s career page or ATS.

Readiness & Operations Coordinator

Saving the World! Help Wanted&#x2026; Budderfly is a fast-growth, private equity-backed energy management outsourcing company that is committed to reducing global carbon emissions for small to medium sized enterprises. We are the premier sustainability partner for businesses with repeatable footprints such as restaurant chains, assisted living facilities, retail franchises, and more. Budderfly installs, monitors, and manages a combination of patented technologies, equipment upgrades, and proprietary energy software to help deliver complete energy saving solutions for our customers. Celebrating 5 years on Inc. 5000 America&apos;s Fastest-Growing Private Companies list. Recognized in Time Magazine&apos;s Best Inventions of 2025. We are an energetic and dedicated team working together to make a positive impact on the environment while providing an excellent customer experience. We are growing quickly and looking to add talented people who are passionate about making the world a better place! We have an opportunity for a motivated individual to fill the role of Project Administrator. In this position, the successful candidate will support the HVAC Field Operations Team, which includes the Special Projects Team, UHP Team, Quality Assurance Team, and Project Managers, by helping keep projects organized, schedules coordinated, and communication flowing between stakeholders. Responsibilities may include monitoring procurement, fulfillment, and shipping activities; assisting with schedule management; coordinating communication between teams, contractors, and customers; creating and verifying work order data; creating tickets for installation support; tracking and updating project status; closing out work orders; and helping resolve customer or project-related issues as they arise. Why This Role Is Important The Project Administrator plays a key support role in helping the HVAC Field Operations Team and other internal teams stay aligned throughout the project lifecycle. This role helps ensure administrative tasks, schedules, documentation, coordination, and follow-ups are completed accurately and efficiently, allowing internal teams to remain focused on successful project execution and customer outcomes. Responsibilities Include <ul><li>Assist with the creation and assignment of project work orders (WOs) for contractors and internal teams.</li><li>Update and upload data provided by contractors or internal teams into internal project tracking systems.</li><li>Support the HVAC Field Operations Team, internal teams, and contractors with administrative tasks, including requesting customer as-builts, permits, equipment manuals, and other required project documentation.</li><li>Maintain forecasting and reporting spreadsheets.</li><li>Coordinate project schedules, coordinating meetings, documenting discussion points, and distributing minutes or follow-up items for project- and schedule-related meetings.</li><li>Support communication between the HVAC Field Operations Team, contractors, customers, and other internal stakeholders to help ensure project priorities, schedule changes, and outstanding action items are clearly communicated.</li><li>Manage internal team SharePoint folders and update documentation as needed.</li><li>Collaborate with Fulfillment to track equipment orders and assist with material warranty claims and equipment RMAs.</li><li>Support Accounts Payable (AP) with determining appropriate invoice routing.</li><li>Coordinate project closeout and activities with the HVAC Field Operations Team and other internal teams</li><li>Review internal tools, including Injobs and FSG, to ensure necessary project data and documentation are accurately updated before WO closeout.</li><li>Partner with the Service department to deploy and track installation-related warranty issues.</li><li>Coordinate contractor dispatcher for Go Back or Warranty service requests, track and oversee issue resolution, and update internal systems to reflect status and completion.</li><li>Support the Leadership Team with documenting and communicating workflow changes and updates to the HVAC project team.</li><li>Collaborate with the HVAC Field Operations Team, internal teams, and the Leadership Team with additional project-related responsibilities as needed.</li><li>Support customer satisfaction by documenting, reporting, and helping facilitate resolution of project-related issues. </li></ul>Desired Skills And Experience <ul><li>Bachelor&apos;s degree preferred, but not required.</li><li>2+ years of proven work experience as a Project Coordinator, Project Administrator, or similar role.</li><li>Strong organizational skills, including the ability to multitask and manage time effectively.</li><li>Strong client-facing, communication, and teamwork skills.</li><li> Proficiency with computers and business software for a variety of administrative and project-related tasks.</li><li>Exceptional verbal, written, and presentation skills.</li><li>Competency in Microsoft applications, including Word and Excel. </li></ul>Location: Remote Compensation $28.85&#x2014;$33.65 USD Compensation is based on factors including level of experience, skillset, qualifications, and location. What We Offer <ul><li>Career advancement opportunities in a fast-growing, supportive company environment</li><li>Competitive pay</li><li>Full benefits package including medical, dental, vison, 401K, life insurance, and disability insurance</li><li>Opportunity to work as part of a team that values its members and works together to achieve positive change. </li></ul>Budderfly is committed to providing equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status, and to affirmatively seek to advance the principles of equal employment opportunity. We welcome all job seekers, including those with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company&apos;s career web page as a result of your disability.

<div>
<a href="https://himalayas.app/companies/aircall">Aircall</a> is a unicorn, AI-powered customer communications platform used by 22,000+ companies worldwide to drive revenue, resolve issues faster, and scale customer-facing teams. We’re redefining customer communications by bringing voice, SMS, WhatsApp, and AI together into one seamless workspace.</div><div>Our momentum comes from a simple idea: help teams work smarter, not harder. <a href="https://himalayas.app/companies/aircall">Aircall</a>’s AI Voice Agent automates routine calls, AI Assist streamlines post-call work, and AI Assist Pro delivers real-time guidance so people can do their best work. The result is higher revenue, faster resolutions, and teams that scale with confidence.</div><div>
<a href="https://himalayas.app/companies/aircall">Aircall</a> is headquartered in Paris, our European HQ, with a strong North American presence anchored in Seattle, our North American HQ, and teams across Madrid, London, Berlin, San Francisco, New York City, Sydney, and Mexico City. We’ve built a product customers love and a business that’s scaling quickly, backed by world-class investors and driven by rapid AI innovation across multiple product lines.</div><div>At <a href="https://himalayas.app/companies/aircall">Aircall</a>, you’ll join a company in motion. We’re ambitious, product-driven, and execution-focused, with visible impact, fast decisions, and real growth.</div><div>
How we work at <a href="https://himalayas.app/companies/aircall">Aircall</a>: We’re customer-obsessed, data-driven, and focused on delivering meaningful outcomes. We value ownership, continuous learning, and thoughtful speed. If you thrive in a collaborative, fast-moving environment where trust and impact matter, you’ll feel at home here.</div><div>We are looking for a detail-oriented and eager-to-learn Number Operations Specialist (Entry Level) to join our Number Operations team. In this role, you will help manage the process of transferring telephone numbers between carriers, ensuring accuracy, compliance, and a smooth experience for our customers. You'll support porting-related requests, number purchasing, Caller ID, and A2P 10DLC SMS registration inquiries, working closely with internal teams, customers, and external carriers to resolve issues. This is a great opportunity to build a foundation in telecom operations — full training will be provided.</div><h3>Qualifications:</h3><ul><div>
<li>Strong attention to detail and ability to manage multiple tasks at once</li>
<li>Good written and verbal communication skills</li>
<li>Comfortable learning new software tools (CRM/ticketing systems such as Zendesk or Jira)</li>
<li>Eagerness to learn about telecom, VoIP, and number portability processes</li>
<li>No prior telecom experience required — training provided</li>
</div></ul><h3>Skills &amp; Competencies:</h3><ul><div>
<li>Organized with good time management</li>
<li>Problem-solving mindset with a customer-first attitude</li>
<li>Willingness to ask questions and escalate issues appropriately</li>
<li>Team player who collaborates well across departments</li>
<li>Interest in working with data and spotting patterns over time</li>
</div></ul><h3>Why join us?</h3><div>🚀 Key moment to join <a href="https://himalayas.app/companies/aircall">Aircall</a> in terms of growth and opportunities</div><div>💆‍♀️ Our people matter, work-life balance is important at <a href="https://himalayas.app/companies/aircall">Aircall</a>
</div><div>📚 Fast-learning environment, entrepreneurial and strong team spirit</div><div>🌍 45+ Nationalities: cosmopolite &amp; multi-cultural mindset</div><div>💵 Competitive salary package &amp; benefits </div><div>🏨 Medical, dental, and vision insurance is 100% covered</div><div>📈 401k plan with company matching!</div><div>✈️ Unlimited PTO — take the time you need to come to work feeling great!</div><div>⭐️ Wellness, internet, and childcare reimbursements</div><div>💚 Generous parental leave policy</div><div>DE&amp;I Statement: </div><div>At <a href="https://himalayas.app/companies/aircall">Aircall</a>, we believe diversity, equity and inclusion – irrespective of origins, identity, background and orientations – are core to our journey. </div><div>We pride ourselves on promoting active inclusion within our business to foster a strong sense of belonging for all. We’re working to create a place filled with diverse people who can enrich and learn from one another. We’re committed to ensuring that everyone not only has a seat at the table but is valued and respected at it by providing equal opportunities to develop and thrive. </div><div>We will constantly challenge ourselves to make sure that we live up to our ambitions around diversity, equity and inclusion, and keep this conversation open. Above all else, we understand and acknowledge that we have work to do and much to learn.</div><div>Want to know more about candidate privacy? Find our Candidate Privacy Notice here.</div>Originally posted on <a href="https://himalayas.app">Himalayas</a>

Number Operations Specialist

City/State Norfolk, VA Work Shift First (Days) Overview: Sentara Health is looking to hire a Remote Patient Service Coordinator. This is a remote position: Remote opportunities available in the following states: Virginia, North Carolina, Alabama, Delaware, Florida, Georgia, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Minnesota, Nebraska, Nevada, New Hampshire, North Dakota, Ohio, Oklahoma, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Washington (state), West Virginia, Wisconsin, Wyoming Patient Service Coordinator works in a collaborative role with Medicaid members and providers to improve health outcomes. Assists with gathering information for the health care team regarding barriers or other health information. Implements the interventions to promote improved health and compliance with recommended plan of care, as approved by the Health Care Team. This includes functions associated with the screening for changes in health status, coaching for improved self-management, reminders of necessary testing as determined by clinical guidelines, and support of the professional clinical staff in Health Care Services. May serve as a key resource in supporting the clinical authorization processes, including insurance verification/obtaining pre-certification, scheduling, pre-registration and order transmission. Purpose is to ensure maximum reimbursement and reduce denials related to incomplete insurance information and/or authorization. Maintains statistics and acts as liaison between clinical testing sites and offices. Education: <ul><li>High School Diploma (required) </li></ul>Experience: <ul><li>Prior Healthcare experience (required) </li></ul>Keyword: Talroo-Health, Patient Service Coordinator, Insurance Verification, Scheduling, Authorization, Behavioral Health We provide market-competitive compensation packages, inclusive of base pay, incentives, and benefits. The base pay range for full-time employment is $21.88 - $31.68 hourly. Additional compensation may be available for this role, such as shift differentials, standby/on-call pay, overtime, shift premiums, extra-shift incentives, or bonus opportunities. Compensation within the range may vary based on qualifications, experience, location, market conditions, and business needs. Benefits: Caring For Your Family and Your Career <ul><li> Medical, Dental, Vision plans</li><li> Adoption, Fertility and Surrogacy Reimbursement up to $10,000</li><li> Paid Time Off and Sick Leave</li><li> Paid Parental &amp; Family Caregiver Leave</li><li> Emergency Backup Care</li><li> Long-Term, Short-Term Disability, and Critical Illness plans</li><li> Life Insurance</li><li> 401k/403B with Employer Match</li><li> Tuition Assistance &#x2013; $5,250/year and discounted educational opportunities through Guild Education</li><li> Student Debt Pay Down &#x2013; $10,000</li><li>Pet Insurance</li><li>Legal Resources Plan</li><li>Colleagues have the opportunity to earn an annual discretionary bonus if established system and employee eligibility criteria is met. </li></ul>Sentara Health is an equal opportunity employer and prides itself on the diversity and inclusiveness of its close to an almost 30,000-member workforce. Diversity, inclusion, and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves. In support of our mission &#x201C;to improve health every day,&#x201D; this is a tobacco-free environment. For positions that are available as remote work, Sentara Health employs associates in the following states: Alabama, Delaware, Florida, Georgia, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Minnesota, Nebraska, Nevada, New Hampshire, North Carolina, North Dakota, Ohio, Oklahoma, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, West Virginia, Wisconsin, and Wyoming.

Patient Services Coordinator

Our Story TopDog Law is not your typical law firm. We&apos;re a nationally scaling personal injury firm built for impact and growth, growing the client experience end-to-end, from marketing and intake through litigation. We believe that world-class marketing, paired with exceptional legal talent and operations, creates better experiences and outcomes for clients and the business alike. Over the past three years, we&apos;ve grown 2&#x2013;3x year over year, setting a new standard on the marketing side of the personal injury space and proving what&apos;s possible when strategy, speed, and execution align. Now we&apos;re applying that same discipline and innovation to firm operations, case management, and national scale, intentionally building the infrastructure, systems, and teams to grow without sacrificing quality, culture, or accountability. We are a fully remote team that share trust, open communication, and a commitment to doing great work. If you love ownership, thrive in a fast-moving environment, and want to help build something exceptional, you&apos;ll feel right at home here. The Opportunity The Client Success Receptionist is the welcoming voice and face of TopDog Law, creating positive first impressions for clients, medical providers, courts, and other callers. This role is responsible for answering and routing inbound calls, resolving routine client inquiries, and managing the daily flow of incoming and outgoing mail &#x2014; including legal documents, checks, and other time-sensitive correspondence. Success here requires outstanding communication skills, sharp attention to detail, and a genuine passion for helping others. The ideal candidate thrives in a fast-paced environment, stays calm under pressure, and takes pride in delivering a seamless experience that reflects TopDog Law&apos;s commitment to exceptional client service. Client Experience What You Will Own <ul><li>Serve as the first point of contact for clients, medical providers, courts, and business partners by answering inbound calls through Genesys Cloud with professionalism, empathy, and urgency.</li><li>Deliver an exceptional client experience by resolving common questions on the first interaction whenever possible and minimizing unnecessary call transfers.</li><li>Route callers to the appropriate attorney, paralegal, case owner, or department using established call routing procedures.</li><li>Accurately document client interactions, update case information, and maintain detailed records within Filevine and other internal systems.</li><li>Monitor voicemail queues and ensure messages are routed or addressed within established service level expectations.</li><li>Protect the confidentiality of all client and firm information in accordance with company policies and legal requirements. </li></ul>Mail &amp; Office Operations <ul><li>Receive, sort, scan, distribute, and prepare incoming and outgoing mail, including legal documents, settlement checks, certified mail, and other time-sensitive correspondence.</li><li>Coordinate with attorneys, paralegals, and administrative staff to ensure documents and mail are delivered accurately and promptly.</li><li>Prepare overnight shipments, courier packages, and certified mail as needed.</li><li>Maintain organized mail logs, tracking records, and chain-of-custody documentation where applicable.</li><li>Assist with general office administrative responsibilities, including filing, scanning, copying, inventory management, and maintaining office supplies. </li></ul>Operational Excellence <ul><li>Meet or exceed established service level expectations for responsiveness, quality, professionalism, and client satisfaction.</li><li>Identify opportunities to improve workflows, client experiences, and operational efficiency.</li><li>Support firm-wide initiatives, process improvements, and special projects as assigned.</li><li>Perform other client support and administrative duties as needed to support business operations. </li></ul>Required: What You Bring <ul><li>High school diploma or equivalent required</li><li>Prior receptionist, customer service, or administrative experience preferred</li><li>Excellent verbal and written communication skills with professional phone etiquette</li><li>Strong organizational skills and exceptional attention to detail, with the ability to manage multiple priorities in a fast-paced environment</li><li>Comfortable learning and utilizing technology including Genesys Cloud, Filevine, Microsoft Office, and Google Workspace</li><li>Ability to maintain confidentiality and handle sensitive information with discretion</li><li>Client-first mindset with strong problem-solving skills and the ability to work independently across multiple departments</li><li>Experience in a legal office or professional services environment is a plus, but not required </li></ul>Who Thrives Here (Core Values) We don&apos;t hire on resumes alone. We hire for competence, character, and mindset. <ul><li>Embrace Change: Open to feedback, embracing change, and always asking &quot;what&apos;s next?&quot;</li><li>Committed: You care deeply, have your teammates&apos; backs, and show up to build something lasting.</li><li>No-Ego Energy: Positive, professional, and solutions-oriented. Drama stays at the door.</li><li>Ownership: You do what you say, follow through, and treat the business like it&apos;s yours.</li><li>Fast &amp; Hungry: You move with urgency, thrive under high expectations, and are motivated by growth and impact. </li></ul>What We Offer <ul><li>Eligible for performance-based bonus</li><li>Our job postings reflect the compensation range for the specific market and location of each role. Ranges vary by geography based on local market rates and cost of labor.</li><li>Benefits include: Medical, dental, and vision insurance, 401(k) with company match, HSA, life insurance, disability coverage, paid time off, and parental leave. </li></ul>Equal Opportunity Employer We are an equal opportunity employer. Employment selection and related decisions are made without regard to age, race, color, national origin, religion, sex, disability, sexual orientation, gender identification, or being a qualified disabled veteran or qualified veteran of the Vietnam era or any other category protected by Federal or State law. DISCLAIMER: TopDog Technologies, Inc. [TopDog Law, P.A.] [TopDog Law SE, PLLC] (&quot;TopDog&quot;) may use artificial intelligence (AI) and automated decision-making tools to assist in screening and evaluating candidates for employment positions, including whether to advance a candidate in the application process. These tools assess job-related qualifications and characteristics&#x2014;such as work experience, education, and skills relevant to the position as described in the job posting&#x2014;based on information you provide in your application materials (e.g., resume, application responses, and other submitted materials, if any). All adverse decisions affecting your candidacy are reviewed by a human member of our Talent Acquisition team before being finalized. AI does not make the final decision on your candidacy. If You Have Questions About This Notice, Wish To Request Additional Information About How AI Was Used In a Decision Affecting You, Wish To Request Correction Of Inaccurate Data, Or Need a Reasonable Accommodation That Is Required By Law Regarding TopDog Law&apos;s Use Of These Tools, Please Contact: Talent Acquisition Department | [recruitment@topdoglaw.com](mailto:recruitment@topdoglaw.com)

Receptionist, Florida

About Us InStride Health&apos;s mission is to deliver specialty anxiety and OCD care that works for every kid, teen, young adult, and family who needs it. Through this mission, we are expanding access to insurance-based care, increasing engagement in treatment, and improving treatment outcomes. We are doing this by combining research-backed clinical care and innovative technology to eliminate the major problems with care today: difficulty finding providers, months of waiting to be seen, arduous onboarding processes, and inconsistent use of evidence-based therapies and outcomes tracking. Our vision is to become the nation&apos;s most trusted provider of pediatric anxiety and OCD care. Team InStride Health: Our Core Values <ul><li>Give Heart: We lead with heart, treating patients and their families the way we want our loved ones to be treated. </li><li>Work Smart: We find smarter ways to solve hard problems and fix the broken mental health system by leveraging technology, diversity of thought, and innovation.</li><li>Have Humility: We leave our egos at the door, empowering our team to collaborate, celebrate diversity, and adopt a growth mindset.</li><li>Embrace Community: We all belong. We are in this together, and we never worry alone. We believe in each other and recognize that every voice matters. </li></ul>About the Role As a Patient and Family Coordinator, you will play a pivotal role in delivering exceptional service to our patients and their families, ensuring they have seamless and timely access to the care they need. Your focus will be on providing high-quality support to patients enrolled at InStride and to their multidisciplinary care team. Core responsibilities include scheduling, liaising between patients and internal InStride teams, and completing administrative tasks for the clinical team. If you are passionate about mental health care, have strong attention to detail, and are dedicated to delivering exceptional service to patients, families, and clinical colleagues, this is the perfect role for you. Responsibilities <ul><li>Coordinating Patient Care: Working with patients and families to create their initial treatment schedules and adjust appointments as needed, using creative problem-solving to accommodate busy schedules. </li><li>Patient and Family Support: Promptly, kindly, and thoroughly responding to inbound calls and emails to address patient and family questions or concerns.</li><li>Supporting the Care Team: Managing administrative tasks to support the care team in providing high-quality care, including rescheduling, medical record requests, patient transitions, and other coordination activities.</li><li>Delivering Outstanding Service: Building strong, supportive relationships with patients, families, and the care team to ensure a smooth and positive experience at every interaction. </li></ul>What You Need to Succeed in the Role <ul><li>Experience in a customer service role, preferably where scheduling was part of the role.</li><li>Experience in a patient-facing or provider-facing role with a proven ability to build relationships in a virtual setting.</li><li>Excellent communication skills and strong attention to detail.</li><li>Ability to complete tasks quickly and follow established workflows accurately and efficiently.</li><li>Ability to adapt to a quickly-changing environment.</li><li>Problem-solver with a proactive approach to identifying both root causes and potential solutions.</li><li>Comfortable navigating multiple technology systems and tools at one time. </li></ul>The starting annual salary for this role is $50,000. We maintain consistent starting salaries and salary bands to ensure our team members have a clear path for growth within their roles, allowing their compensation to increase as they gain experience at InStride. Why Join Our Team <ul><li>Generous benefits package (401k with match, Flexible PTO, paid holidays, paid service days, 4 week paid sabbatical, 12 week paid parental leave, health benefits starting on your first day, and more)</li><li>Opportunity to join a mission-driven company that is changing the landscape of pediatric mental health treatment</li><li>Chance to make a far-reaching impact by helping children and families access desperately-needed, evidence-based care</li><li>Opportunity to work with talented and experienced team members who have devoted their lives to solving this problem</li><li>Fully virtual: work from the comfort of your home with periodic in-person retreats </li></ul>Commitment to Diversity, Equity, Inclusion, &amp; Belonging (DEIB) We want to make our clinical services available for everyone, no matter where you come from, what you look like, or how you identify. To achieve this, we recognize we must continually make progress in building a more diverse, equitable, and inclusive team. Through these efforts, we support two primary objectives at InStride Health: <ul><li>Providing high quality patient care to families. We are in a privileged position to support families during a vulnerable time in their lives. We approach all families and each other with compassion and are most effective as a diverse team where all individuals feel valued, respected, and accepted.</li><li>Building a mission-driven business that lasts. Specifically, we believe our commitment to a supportive culture improves innovation, decision-making, and efficiency. </li></ul>We invite you to share any additional information about yourself or your experiences that may not be reflected in your CV. Inclusion of this information is completely voluntary. Beware of fake job postings and offers. All official communications from InStride Health will come from email addresses ending in @instride.health. We will never ask for personal information such as Social Security numbers or bank details during the application process. If you receive a suspicious job offer or communication, please contact our recruitment team directly (talent@instride.health) to verify its authenticity.

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