**Company Description**

We are a dynamic and passionate dog training company with trainers across the United States. Our mission is to enhance the lives of dogs and their owners by fostering stronger bonds and improved behaviors through comprehensive, professional training programs.

**Role Summary**

The Customer Service and Office Administration Associate plays a vital role within our organization, directly interacting with clients, trainers, sales representatives, and executive management. This position manages daily administrative functions, coordinates effective communication between clients and trainers, and ensures the highest level of customer satisfaction throughout our training programs.

**Key Responsibilities**

*   Serve as the primary point of contact for clients, handling inquiries, addressing issues proactively, and providing excellent customer service.
*   Facilitate clear and effective communication between trainers, clients, and internal teams.
*   Manage administrative tasks including scheduling, data entry, and correspondence through platforms such as Google Workspace, Excel, and HubSpot.
*   Track trainer payments, ensuring accuracy and timely processing.
*   Report client feedback and operational challenges to management, proactively suggesting solutions to improve client satisfaction.
*   Assist executive leadership in meeting coordination and schedule management.
*   Continuously seek ways to streamline and enhance administrative and customer service processes.

**Skills and Qualifications**

*   2-3 years of relevant experience in customer service, office administration, or a similar client-facing role.
*   Proficiency in Microsoft Excel, Google Drive, and HubSpot.
*   Exceptional written and verbal communication skills in professional-level American English.
*   Strong organizational skills, attention to detail, and ability to handle multiple tasks in a fast-paced environment.
*   Problem-solving mindset with the ability to identify, report, and proactively resolve client-related issues.
*   Comfortable interacting directly with clients and team members, maintaining a professional demeanor.

**Working HoursDue to our operations primarily serving the U.S. market, candidates must be available to work evening shifts to align with standard U.S. business hours.**

Customer Service & Office Administrator

Think you've got what it takes to join a high-performance team of A-players? DonnaPro is searching for our next standout Executive Virtual Assistant.

Here’s the deal: this isn’t your average virtual assistant gig. You’ll be supporting elite founders and visionary CEOs across Europe—operating at the front lines of fast-growth businesses, and learning more in 6 months than most do in 3 years.

If you thrive in a remote-first environment and see your career as a mission, not just a job—you might be exactly who we’re looking for.

**Who is DonnaPro?**

*   We’re a European-based company of **A-player Executive Assistants** supporting Europe’s top CEOs and founders.
*   From inboxes to project planning, we **own** what we do and help leaders go further, faster.
*   Rated **4.8 out of 5 on Google**, featured in major media outlets, and trusted by clients — 91% of them stay with us after the trial period.
*   Our mission is to **disrupt the industry** and become one of the fastest-growing service companies in Europe.
*   **Excellence, ownership, and continuous improvement** are in our DNA — and we only hire people who live by those standards.

**Who thrives at DonnaPro?**

*   A confident decision-maker with insane attention to detail
*   Emotionally intelligent (you feel what's going on)
*   Tech-savvy and resourceful 
*   Takes radical ownership (you own your s#!t)
*   No drama (you handle feedback like a pro and bounce forward)
*   Career-driven and growth-hungry
*   Hungry to be part of something bigger than "just a job"
*   Based in Greece (or another EU country)

**What makes this role elite?**

You’ll work with Europe’s most driven entrepreneurs. These are high-level founders, investors, and CEOs who don’t need task-doers — they need partners. People who anticipate problems, manage moving pieces, and make things happen.

If you’re looking to grow, evolve, and become irreplaceable — this is it.

**Your day-to-day impact:**

*   **Admin Support:** Manage inboxes, calendars, prep meetings, organize files
*   **Project Coordination**: Assist with events, tasks, project tracking
*   **Research & Data:** Dig up insights, write proposals, analyze information
*   **Personal Assistance:** Organize travel, shop for gifts, plan special events

You'll **free up 60+ hours/month for your clients**, so they can stay focused on building and scaling their business.

What you’ll get:

*   **Starting Monthly Salar**y: For those in Greece, you will earn €1350 per month after taxes and social contributions—no extra deductions or surprises. The stated amount is exactly what you’ll see in your bank account each month, and it’s 100% yours to keep.
*   **Performance bonuses** for results that exceed expectations.
*   **Fast-track career growth** into roles like Quality Manager, Team Lead, or even C-suite
*   **Mentorship & training** from the best in the business
*   **Access to our DonnaPro Tribe** — a private circle of ambitious, smart, remote-first professionals
*   **Complete infrastructure & support** (you’ll never feel alone)
*   **Flexible work rhythm** (CET core hours + trust-based flexibility)
*   **A badass team that gives a damnWhat you’ll need to succeed:**

*   40h/week availability (160h/month)
*   Fluent English (C2 level speaking & writing)
*   EU-based
*   Prior remote or office work experience
*   Tools: G-Suite, Slack, Asana, WhatsApp, etc.
*   You're **already using AI tools like ChatGPT** (and know how to make them work for you)
*   High attention to detail + ability to move fast
*   OK with both strategic and repetitive tasks
*   Solid common sense, proactivity, and self-management
*   Own a solid laptop/PC and stable internet

**Who this is _not_ for:**

*   People who wait for instructions
*   Anyone who dislikes feedback
*   "Clock in, clock out" mentalities
*   People who fear chaos, growth, pressure, or change

We’re building a high-performing, no-BS, radically supportive environment. If you want to coast, this isn’t it. If you want to grow? Let’s go.

**Experience level:**

We often hire people with prior experience as EAs, PAs, or VAs. But if you’re new and can prove you’re an outlier, you should still apply—why not?

**Ready to rock?**

Here’s how to apply:

**#1** Complete the hiring form at the link below. Set aside about 30 minutes. Bring your A-game. 

➡️ https://donnapro.com/rockstar-ea

**#2** Once you successfully complete the form—and if your vibe feels right—we’ll reach out to let you know the next steps in the hiring process.

We’re aiming to get somebody soon, so try to move fast.

If you have any issues, questions, or feedback please reach out to careers@donnapro.com.  

That being said, wishing you the best of luck and looking forward to seeing you crushing it with the team soon.

Good luck 👋,

The DonnaPro Team

FULLY REMOTE: Executive Assistant to Elite CEOs – Only for the Top 1% from Greece 🚀

Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is very widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation, and IoT. Our customers include the world's leading public cloud and silicon providers, and industry leaders in many sectors. The company is a pioneer of global distributed collaboration, with 1200+ colleagues in 75+ countries and very few office-based roles. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution. The company is founder-led, profitable, and growing. We are hiring **Travel Operations Specialists** to join our Business Services team, ensuring smooth travel for colleagues and guests from countries all around the world to our company meetings and industry events. Our team set travel policy, support travel decisions, respond to travel emergencies and are responsible for supplier relationships. We look for positive team players who are self-driven and results oriented, with excellent attention to detail. The best candidates show that they are forward planners, reliable and determined, and keen to assume responsibility for projects, processes and policy. We are a unique global business, so we are not looking for candidates with extensive experience so much as excellent organisers and communicators who are keen to develop skills and strive for continuous improvement. **Location:** Worldwide - home based, except in locations where we have an office, such as London, Taipei and Beijing. **Responsibilities**

*   Engage with colleagues to address travel queries and issues
*   Work with the wider business services team on company and industry event plans
*   Hold travel vendors accountable for providing excellent service
*   Check invoices to ensure accurate charges and timely payments, credits and refunds for travel
*   Monitor trends, spend, emissions and compliance with company policy
*   Track unused tickets, credits and airline points usage

What we are looking for

*   Excellent academic results at school and university
*   A degree in a business or technical subject
*   Excellent communication skills
*   Responsible and accountable
*   Self-awareness and thoughtfulness
*   Ability to travel up to four times a year for company events of up to two weeks duration
*   Ability to learn new technology and software quickly

What we offer you We consider geographical location, experience, and performance in shaping compensation worldwide. We revisit compensation annually (and more often for graduates and associates) to ensure we recognize outstanding performance. In addition to base pay, we offer a performance-driven annual bonus or commission. We provide all team members with additional benefits which reflect our values and ideals. We balance our programs to meet local needs and ensure fairness globally.

*   Distributed work environment with twice-yearly team sprints in person
*   Personal learning and development budget of USD 2,000 per year
*   Annual compensation review
*   Recognition rewards
*   Annual holiday leave
*   Maternity and paternity leave
*   Employee Assistance Programme
*   Opportunity to travel to new locations to meet colleagues
*   Priority Pass, and travel upgrades for long haul company events

**About Canonical** Canonical is a pioneering tech firm at the forefront of the global move to open source. As the company that publishes Ubuntu, one of the most important open-source projects and the platform for AI, IoT, and the cloud, we are changing the world of software. We recruit on a global basis and set a very high standard for people joining the company. We expect excellence; in order to succeed, we need to be the best at what we do. Most colleagues at Canonical have worked from home since our inception in 2004. Working here is a step into the future and will challenge you to think differently, work smarter, learn new skills, and raise your game. Canonical is an equal opportunity employer We are proud to foster a workplace free from discrimination. Diversity of experience, perspectives, and background create a better work environment and better products. Whatever your identity, we will give your application fair consideration.

Travel Operations Specialist

Du liebst es, Ordnung ins Chaos zu bringen, den Überblick zu behalten und dafür zu sorgen, dass der Vertrieb reibungslos läuft? Dann komm in unser Team und unterstütze uns als **Vertriebsassistenz**. Du bist ein zentraler Bestandteil unseres Sales-Teams und hältst unseren Vertriebsmanager:innen den Rücken frei.

Neben verschiedenen **Mitarbeitergratifikationen** ermöglichen wir dir die Freiheit, **100% remote** zu arbeiten – sei es bequem von zu Hause aus oder flexibel aus dem Wohnmobil an der Nordsee.

Aufgaben

*   Administrative Unterstützung des Vertriebsteams im Tagesgeschäft
*   Terminvereinbarungen, Vor- und Nachbereitung von Meetings
*   Pflege von Kundenstammdaten und CRM-System
*   Erstellung und Nachverfolgung von Angeboten
*   Vorbereitung von Präsentationen und Auswertungen
*   Kommunikation mit Bestands- und Neukunden (telefonisch & per Mail)

Qualifikation

*   Abgeschlossene kaufmännische Ausbildung oder vergleichbare Qualifikation
*   Erste Erfahrung im Assistenzbereich oder Vertriebsumfeld von Vorteil
*   Organisationstalent mit selbstständiger, strukturierter Arbeitsweise
*   Sicherer Umgang mit MS Office (insb. Outlook, Excel)
*   Kommunikationsstärke, Serviceorientierung und Teamgeist

Benefits

*   Arbeiten in einem Team mit positivem Mindset
*   Unterstützung bei Wunsch zur Weiterentwicklung
*   Regelmäßige Workations - von Städtetrips bis Strandbesuche ist alles dabei
*   Verschiedene Mitarbeitergratifikationen
*   Digitale Firmenveranstaltungen
*   **100% Arbeiten von zu Hause aus - oder auch aus dem Wohnmobil an der Nordsee**

Vollzeit oder Teilzeit möglich

Vertriebsassistenz (m/w/d)

**Questa posizione è nel team di Persona, un'agenzia di talenti che recluta, forma e assume professionisti di talento da remoto.Il riassunto dell'opportunità da parte della _Joinrs AI_:** Persona cerca Virtual Assistant a tempo pieno, fluenti in inglese, con **laurea** e competenze tecnologiche e **disponibili a lavorare secondo l'orario statunitense**. Il ruolo prevede la gestione di comunicazioni, pianificazione, ricerche e compiti amministrativi per le aziende clienti. **Offriamo lavoro da remoto, stipendi tra i più competitivi del settore, opportunità di crescita, assicurazione sanitaria, ferie illimitate, bonus e contributi per l’acquisto di tecnologia.**

_Il processo di selezione sarà interamente gestito da Persona._

\--

Persona is the company top startups use to hire people from all around the world. Our vision is a future where each person can find the best role for them and companies can discover the world’s best talent. Founded by two Stanford University graduates, Persona works with the world’s fastest-growing technology startups. Our clients are funded by some of the world’s top investors, like Founders Fund, Sequoia Capital, and Andreessen Horowitz.

Persona is a talent agency that recruits, trains, and staffs talented remote professionals such as yourself. This is an opportunity to work closely with the future Googles, Facebooks, and Amazons of the world—building out their organizations and helping them reach the next level of success.

We support everyone we hire with training, mentoring, and technology resources so they are enabled to do their best and are as happy as possible in their roles. We have a large international team dedicated to supporting and taking care of new Persona team members, and our goal is to provide excellent long-term career opportunities for everyone who joins the team.

**Who’s building Persona?**

We are a global team of passionate problem solvers who love to build new things and make our customers happy. Our team is made up of motivated, hard-working people spanning the globe, united by a culture of learning and continuous improvement.

**What we’re looking for:**

We are looking for Virtual Assistants to help our clients operate and scale different parts of their growing businesses. As a Virtual Assistant you'll be a general problem solver, collaborating with different teams at our client company and helping them with various projects.

**Responsibilities—what you'll do:**

*   Drafting emails and handling business communications
*   Taking video conferences
*   Interfacing with clients and customers
*   Scheduling and planning meetings and events
*   Online research and data collection using spreadsheets
*   Reporting and analysis
*   Creative work with writing and media
*   Other administrative tasks and projects

**Requirements:**

*   Fully fluent in English
*   Skilled in the use of apps and technology
*   Ability to commit long-term and full-time
*   Ability to work U.S. business hours (Pacific Time, Central Time, or Eastern Time)
*   No work experience is required, but we will take any work experience you have into account
*   This position is for serious, career-oriented candidates

**Other qualities we look for:**

*   Track record of success at work or in school
*   An ability to solve complex problems with minimal guidance
*   Experience in high performance work or school environments
*   Skilled at anticipating team members’ needs
*   Willingness to work hard and persevere
*   Intellectual curiosity and resourcefulness
*   Professionalism

**What we offer:**

*   Best salaries in the industry
*   Permanent ability to work from anywhere in the world
*   Opportunities for growth and advancement
*   A fast-paced and collaborative environment
*   Warm and friendly company culture
*   Full benefits

**Benefits at Persona:**

*   Health insurance
*   Unlimited paid time off (paid sick and vacation leaves)
*   Annual bonuses based on performance
*   Monthly tech allowance
*   Opportunity to be paid in your currency of choice
*   Others depending on seniority

This is a full-time and long-term role, dedicated exclusively to serving one of our clients. We are looking for individuals who are ready to fully commit their time and energy to one company and grow and develop along with that company. All roles at Persona are 100% work-from-anywhere (work from home or wherever it suits you best). If this is your first time working for a U.S. company, that’s okay; we provide guidance and assistance getting set up as a remote professional. Once hired, we will carefully match you to a client company of ours that perfectly suits your career background, skills, and goals.

In case you or any exceptional people you know are exploring other roles, our rapidly growing company is also looking for new team members with backgrounds in administration, bookkeeping, accounting, finance, project management, operations, recruiting, human resources, content writing, social media management, research, executive assistance, customer service, customer support, technical support, data management, video editing, sales, account management, marketing, and design.

[Full Remote] Virtual Assistant

**🏢 About Us** We are a software company developing CRM solutions for the healthcare sector, trusted by top healthcare providers across Spain, Italy, Germany, Poland, Turkey, Brazil, Mexico, and beyond. Since 2019, we have been part of DocPlanner Group, Europe and Latin America's leading healthtech SaaS unicorn, dedicated to transforming healthcare and enhancing the patient experience. For more about us, visit https://www.tuotempo.es/ **Job Description** We’re looking for a detail-oriented and versatile **Jr Operations Specialist** to support our growing Connect business line. As our customer base expands and operations become more complex—especially in areas like insurance integrations and homologation—we need someone who thrives in dynamic environments and loves solving puzzles with data and process improvement. You’ll play a key role in supporting billing, legal contracts, BI, and operational efficiency, ensuring we maintain high standards while scaling effectively. If you're analytical, resilient, and excited to grow in a fast-paced SaaS environment, we want to meet you! 🌟 **🛠️ Your Main Tasks Will IncludeOperational Support & Insurance Tasks (40%)**

*   Help design workflows and suggest improvements to operational tools
*   Support cross-functional project initiatives as needed
*   Coordinate insurance integration tasks with centers
*   Monitor progress, flag issues, and collect required data

**BI & Data Analysis (15%)**

*   Update existing dashboards, supporting accurate and timely reporting of business KPIs
*   Assist in data analysis and help monitor KPIs to support management decisions
*   Support with external customer requests for data and insights, as well as internal data inquiries

**Finance & Billing (15%)**

*   Assist with billing models and invoicing processes
*   Help generate financial reports and support budget tracking
*   Support budget planning and help monitor financial performance against budget

**Legal & Contracts (15%)**

*   Follow up on contract signing and addendum processes
*   Coordinate with external law firms as needed

**Homologation & Customer Integration (15%)**

*   Lead customer homologation processes
*   Help ensure smooth onboarding for new customers

**Qualifications** ✨ **What Will Make You Shine**

*   Experience: 2–3 years in an operational or analytical role
*   Languages: Fluent in both Spanish and English
*   Skills:

*   Advanced proficiency in Excel / Google Sheets
*   Strong analytical thinking and problem-solving
*   High adaptability and multitasking ability
*   Proactivity and a drive for continuous improvement

**Nice To Have**

*   Experience with data tools (SQL, Looker)
*   Familiarity with CRM systems (e.g., Salesforce, HubSpot)
*   Project management tools (e.g., Hive)
*   Prior experience in SaaS or healthcare sectors

**Additional Information🚀 Why Join Us?** 🌟 What Makes This Role Exciting?

*   Work on end-to-end data flow, influencing key product and business decisions.
*   Gain visibility into all company departments, learning from a variety of business areas.
*   Be part of a fast-growing, international company with a strong tech focus.

**🌟 Benefits Of Working With Us**

*   📈 Share options plan after six months
*   🌴 Extra day off for your birthday
*   ❤️ Comprehensive health insurance
*   🧠 Ifeel access - mental wellbeing platform
*   💳 Access to Flexoh, our flexible compensation plan
*   💪 Membership to Wellhub, our wellness network offering benefits for gyms and nutrition
*   🌍 Language courses to learn or improve your skills
*   🏡 Freedom to work 100% remotely, from wherever works best for you in Spain. Possibility to go to our amazing office in Barcelona!
*   🚀 Dynamic, collaborative work environment

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